Business trip pay

Calculator for pay for business-trip days

An employee from Lviv or a community in the region was sent to another city or abroad, and the pay on the payslip is unclear? Enter the payments due and days actually worked in the two preceding months, the full earnings for the travel month, and scheduled working days. The tool compares the two bases without mixing salary with per diem, tickets, and accommodation.

Legal workflow with calculations and documents

Current: September 18, 2026
Value: 0 ₴

Online tool

Checking salary for business-trip days

The calculation covers one calendar-month part of the trip and requires at least one day actually worked during the two-month period.

Proper payments for the previous two months, UAH

Use gross payments included in average earnings under Procedure No. 100, not the total amount deposited to a bank card.

Days actually worked in these months

Enter the number from the time sheets: do not enter calendar, scheduled, or excluded days.

All eligible wage components for the month of travel, UAH

After checking local rules, include the full salary, required additional pay, allowances, indexation, and bonuses.

Working days in the month under your schedule

Use the schedule for the employee’s permanent workplace, not the host business’s hours or calendar days.

Working days on the business trip this month

Count these according to the main schedule. If the business trip crosses a month boundary, split it into two calculations.

Gross amount already accrued for these working days, UAH

Do not add per diems or reimbursement for tickets, fuel, or hotel costs — these are not pay for work performed.

Estimated reconciliation result

Guaranteed higher base

Minimum pay due for working days

15 000,00 UAH

Average daily earnings: 3 000,00 UAH
Daily earnings for the month of the business trip: 2 727,27 UAH
Payment base: Average daily earnings
Estimated difference to accrue: 2 000,00 UAH

What is not included: The result covers only gross salary for working days. Travel expenses, per diem, night work, overtime, work on a day off, and holiday work must be checked separately.

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How we calculate

Average daily amount = payments due for the previous two months ÷ days actually worked.
Current-month daily amount = all salary components due ÷ scheduled working days.
Business trip pay = the exact higher daily amount × working days on the trip.
Difference to accrue = max(amount due − salary actually accrued for those days; 0).
The comparison is made without intermediate rounding; displayed monetary values are rounded to the nearest kopeck using half-up rounding.

Scenarios for separate calculation

There was no day actually worked in the previous two months: the fallback rules under Procedure No. 100 must be checked in sequence.
The employment relationship has lasted less than two months, the person is a contractor, or the person belongs to a category with a special pay procedure.
The business trip covers two months: salary components and the monthly schedule are checked separately for each part.
Payment components are not determined by the bank transaction description. Check bonuses, allowances, indexation, and excluded periods against primary documents.
Daily allowances, tickets, accommodation, fuel, and other travel expenses are not included in this wage calculation.
Work on weekends, public holidays, at night, or overtime, as well as schedule discrepancies, require separate classification.
The difference shown is an arithmetic reference before taxes, not a final conclusion about the employer’s debt.

Why must accounting compare two amounts

Under Article 121 of the Labour Code, work during a business trip is paid under the employment or collective agreement, but the amount cannot be lower than average earnings. Therefore, the legal issue is not the label on the payment but the correct comparison of daily figures.

For the average daily figure, the baseline uses the two calendar months before the month of the business trip, eligible payments, and days actually worked. For daily earnings in the travel month, it uses all salary components for that month and the employee’s scheduled working days.

Check bonuses especially carefully. In its guidance dated February 2, 2026, the State Labour Service links their accrual to the calculation base actually used and the terms of the employment or collective agreement.

Calculation methodology

Review sequence

Count back two full calendar months from the month the trip begins.
Use payslips and timesheets to determine eligible payments and days actually worked.
Separately collect the full earnings for the business-trip month and the working-day norm under the employee’s own schedule.
We compare daily fractions without rounding and select the higher one in accordance with the guarantee in Article 121 of the Labour Code.
Multiply the selected base by the working days on the trip, round the result to the nearest kopeck, and compare it with the salary accrued.

Example

Example for an employee from Lviv Oblast

An employee of a manufacturing company in Lviv Oblast was sent on a business trip for 4 working days. For the two preceding months, they are owed UAH 88,000 for 40 days worked. In the travel month, full salary components are UAH 48,000 for 20 working days, and accounting has already accrued UAH 8,800.

Calculation period: UAH 88,000 and 40 days
Current month: UAH 48,000 and 20 days
Business trip: 4 working days
Accrued: UAH 8,800

Average daily figure: UAH 2,200; current figure: UAH 2,400. The current base applies: UAH 9,600 gross, estimated difference UAH 800.

If the bonus depends on results for the entire month or the work schedule rotates, first check the local rules and primary records.

What to bring for reconciliation

A business trip order or directive stating the dates and place where the assignment was performed.
Employment and collective agreements, and the pay and bonus policies.
Shift schedules and time sheets for the calculation period and travel month.
Pay statements with a breakdown of each salary component.
Expense report, tickets, accommodation invoices and proof of daily allowances — for a separate review of expenses.

Question about reconciliation

Why can’t I simply keep the monthly salary?

Because the contractual daily earnings must be compared with average daily earnings. If the average is higher, Article 121 of the Labour Code does not allow working days to be paid using the lower base.

Should daily allowances be added to the amount already accrued?

No. The calculator compares pay for working days. Per diems and documented travel and accommodation costs are checked separately.

How to calculate a trip from the 28th into the next month?

Split working days between months and make two calculations. The number of working days and salary components due may differ by month.

Does a bonus always increase both daily bases?

No. The type and period of the bonus, the bonus policy, and Procedure No. 100 must be checked. Including it twice mechanically will distort the result.

What to do if the two previous months were not worked?

Do not enter zero days. Procedure No. 100 provides a different sequence — prior months of work or the applicable rate or salary — which must be handled manually.

Resources for your situation

Calculations and checks

Guidance and instructions

How to check pay for a business tripA practical review of pay for working days on a business trip: two daily rates, work schedules, bonuses, per diem, expenses, and documents for a claim.How to recover unpaid wages from an employerLearn how an employee can prove unpaid wages, check the time limit after Constitutional Court Decision No. 1-r/2025 and prepare a claim.How to get overtime pay for shifts on a rotating scheduleStep-by-step review of a rotating schedule, reference period, and double overtime pay before making a written claim to your employer.

Official sources

Labour Code of UkraineArticle 121 guarantees pay at no less than average earnings for work performed on a business trip.
Resolution of the Cabinet of Ministers of Ukraine No. 100The official Procedure sets the calculation period, payments and rules for calculating average wages.
State Labour Service guidance on calculating business-trip payExplains the two daily amounts, the basic two-month period, and pay for scheduled working days.
State Labour Service guidance on a business-trip bonus dated 02.02.2026Distinguishes bonus treatment depending on how business-trip days are paid and on the agreement terms.

Prepared: The methodology was prepared by the website editorial team based on official sources.
Important: The tool provides a preliminary result and does not replace document review.

Current as of September 18, 2026. The calculation is preliminary and depends on the documents and circumstances.

Free initial consultation

Need to break down business-trip payments by accrual?

A lawyer in Lviv or Lviv Region can compare the order, schedule, timesheets and payslips, check the bonus and separate wages from expense reimbursement.

the calculator result can serve as a reference for a conversation
documents, deadlines, or contract terms may change the conclusion
briefly describe the circumstances in the form if needed