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Sick pay cal­cu­la­tion

Employee sick-leave pay calculator

Cal­cu­lat­ing sick-leave pay for an em­ploy­er in Lviv or another region while the ac­count­ing team works re­mote­ly or from another city? Enter the already con­firmed earn­ings base, cal­en­dar days, and correct in­sur­ance-service per­cent­age. The cal­cu­la­tor shows the arith­metic for or­di­nary illness or a non-oc­cu­pa­tion­al injury and stops where special rules or doc­u­ments are needed.

Legal workflow with calculations and documents
Current
Sep­tem­ber 20, 2026
Value
0 ₴
Online tool

Preliminary calculation of sick-leave pay

Version 1 applies only to an em­ploy­ee under an em­ploy­ment con­tract, an or­di­nary illness or non-oc­cu­pa­tion­al injury, and at least six months of service during the last 12 months.

The gross amount subject to SSC has already been checked against em­ploy­er and reg­istry data. Do not enter only the salary or take-home amount.

Usually, check the 12 cal­en­dar months before the month of the insured event; a shorter period of em­ploy­ment means a shorter period.

Exclude only days for valid reasons under Pro­ce­dure No. 1266, not every day without work at your dis­cre­tion.

Use the con­firmed number of days for one insured event from the e-sick-leave record and the em­ploy­er’s de­ci­sion.

Do not confuse this test with general service length for the 50–100% rate. A sep­a­rate re­stric­tion applies when recent service is shorter.

Confirmation of calculation limits

Estimated gross result

Excluding taxes and take-home amount

How the sick pay amount is determined

For an or­di­nary illness or injury un­re­lat­ed to work, average daily earn­ings are de­ter­mined from earn­ings accrued during the cal­cu­la­tion period and subject to the unified social con­tri­bu­tion. Divide them by the cal­en­dar days of em­ploy­ment after ex­clud­ing doc­u­ment­ed valid reasons under Pro­ce­dure No. 1266.

The average re­ceived is mul­ti­plied by a per­cent­age based on total in­sur­ance service: 50%, 60%, 70% or 100%. This is sep­a­rate from the rule re­quir­ing six months of service during the last 12 months. If recent service is shorter, a special cap applies, so the cal­cu­la­tor does not apply it au­to­mat­i­cal­ly.

In an or­di­nary case, the em­ploy­er pays the first five cal­en­dar days, while the Pension Fund of Ukraine funds ben­e­fits from day six. This di­vi­sion of funding does not change the daily formula, but it should be shown sep­a­rate­ly in the cal­cu­la­tion and payment records.

Calculation methodology

Pre­lim­i­nary review method­ol­o­gy

  1. Use only con­firmed gross earn­ings subject to SSC during the rel­e­vant cal­cu­la­tion period.

  2. Sub­tract only doc­u­ment­ed valid reasons under Pro­ce­dure No. 1266 from cal­en­dar days of em­ploy­ment.

  3. We divide the earn­ings by the re­sult­ing de­nom­i­na­tor and apply the already ver­i­fied rate of 50%, 60%, 70%, or 100%.

  4. Mul­ti­ply the exact daily benefit by the cal­en­dar days of sick leave without in­ter­me­di­ate round­ing.

  5. We show the em­ploy­er-paid first five days and sub­se­quent Pension Fund days sep­a­rate­ly, without de­ter­min­ing taxes or net pay.

Example

Example for an employee of a Lviv employer

An em­ploy­ee of a re­gion­al company in Lviv Oblast was ill for 10 cal­en­dar days, and the cal­cu­la­tion was pre­pared by a remote ac­count­ing team. Con­firmed earn­ings over 365 cal­en­dar days were UAH 365,000, there are no ex­clu­sions, total in­sur­ance service yields 70%, and in­sur­ance service in the last 12 months exceeds six months.

  • Con­firmed earn­ings: UAH 365,000.00
  • Days in the de­nom­i­na­tor: 365 − 0 = 365
  • In­sur­ance record rate: 70%
  • Sick leave: 10 cal­en­dar days

Average daily salary: UAH 1,000; daily benefit: UAH 700; total: UAH 7,000 gross. First 5 days: UAH 3,500 paid by the em­ploy­er; next 5 days: UAH 3,500 paid by the Pension Fund of Ukraine.

The example does not confirm the earn­ings com­po­nents, in­sur­ance service, taxes, or payment date. If ac­count­ing op­er­ates outside Lviv, address the inquiry to the em­ploy­er legal entity, not only an ex­ter­nal ac­coun­tant.

Documents for reconciliation

  • An e-sick-leave cer­tifi­cate with its status, number, reason for in­ca­pac­i­ty, and con­firmed dates.
  • Pay state­ments for the months in the cal­cu­la­tion period showing gross pay­ments and social se­cu­ri­ty con­tri­bu­tions.
  • Ac­count­ing break­down: earn­ings, cal­en­dar and ex­clud­ed days, average earn­ings, and service-based per­cent­age.
  • OK-5 or OK-7 cer­tifi­cate to rec­on­cile paid con­tri­bu­tions and in­sur­ance record.
  • The em­ploy­er’s de­ci­sion to award the payment and the cal­cu­la­tion ap­pli­ca­tion sub­mit­ted to the Pension Fund of Ukraine.
  • Pay state­ment and bank state­ment showing ac­cru­als, de­duc­tions, and the actual payment sep­a­rate­ly.
  • Written request to the em­ploy­er legal entity and re­sponse from remote or ex­ter­nal ac­count­ing.

Frequently asked questions

Who pays for sick leave lasting ten days?

For an or­di­nary illness or non-work-related injury, the em­ploy­er pays the first five cal­en­dar days, and the Pension Fund of Ukraine funds ben­e­fits from day six. The split is dif­fer­ent for an oc­cu­pa­tion­al ac­ci­dent.

How does total insurance service differ from six months during the last year?

Total in­sur­ance record de­ter­mines a rate of 50–100%. Sep­a­rate­ly check whether there are at least six months of in­sur­ance record in the 12 months before the insured event; if not, a special cap applies.

Can salary from a bank statement be used?

No. Gross earn­ings subject to the unified social con­tri­bu­tion are re­quired, broken down by cal­cu­la­tion period. A trans­fer to a card already in­cludes de­duc­tions and may combine dif­fer­ent pay­ments.

Why does the calculator not calculate taxes and take-home pay?

The tool is in­tend­ed to check the basic gross arith­metic for sick-leave pay­ments and their funding sources. Taxes, ex­emp­tions, and other de­duc­tions should be checked sep­a­rate­ly against the pay state­ment.

What changed on May 1, 2026?

Res­o­lu­tion No. 533 updated Pro­ce­dure No. 1266 con­cern­ing doc­u­ments and reg­is­ter data for con­cur­rent em­ploy­ees and persons engaged in busi­ness or other ac­tiv­i­ty at the same time. These cases should not be cal­cu­lat­ed in a sim­pli­fied way.

Where to turn in Lviv region if the payment is not corrected?

First submit a written request to the em­ploy­er re­gard­less of where its ac­count­ing de­part­ment is located. For the insured portion, use the of­fi­cial Pension Fund chan­nels and the Main De­part­ment of the Pension Fund in Lviv region; in a dispute with the em­ploy­er, assess the em­ploy­ment claim and court dead­line.

Resources for your situation

Calculations and checks

Guidance and instructions

How to check an employee’s sick leave benefitLearn how to verify an electronic sick leave certificate, earnings, insurance record, the employer-paid first five days, the Pension Fund portion, and how to request a correction.How to recover unpaid wages from an employerLearn how an employee can prove unpaid wages, check the time limit after Constitutional Court Decision No. 1-r/2025 and prepare a claim.How to check holiday payA practical review of holiday pay: shorter service, monthly payments, bonuses, excluded days, a precise formula, and a request to the employer.

Official sources

Prepared
The method­ol­o­gy was pre­pared by the website ed­i­to­r­i­al team based on of­fi­cial sources.
Important
The tool pro­vides a pre­lim­i­nary result and does not replace analy­sis of the elec­tron­ic sick-leave cer­tifi­cate, reg­istry data, and em­ploy­er doc­u­ments.

Current as of . The cal­cu­la­tion is pre­lim­i­nary and depends on the doc­u­ments and cir­cum­stances.

Free initial con­sul­ta­tion

Sick-leave payments do not match the documents?

We can help an em­ploy­ee in Lviv or Lviv Region rec­on­cile the e-sick-leave record, OK-5/OK-7, the remote payroll cal­cu­la­tion, and cal­cu­la­tion ap­pli­ca­tion to the Pension Fund, then prepare a spe­cif­ic request for cor­rec­tion.

  • the cal­cu­la­tor result can serve as a ref­er­ence for a con­ver­sa­tion
  • doc­u­ments, dead­lines, or con­tract terms may change the con­clu­sion
  • briefly de­scribe the cir­cum­stances in the form if needed

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