How to check an employee’s sick leave benefit

When this guide is useful

Use this guide if an elec­tron­ic sick leave cer­tifi­cate is avail­able, but a re­gion­al em­ploy­er does not explain the amount, a remote ac­count­ing team gives in­com­plete answers, or the payment arrived in in­stall­ments. The first task is not to guess who delayed the money, but to re­con­struct the chain: cer­tifi­cate status, em­ploy­er de­ci­sion, cal­cu­la­tion arith­metic, cal­cu­la­tion state­ment sub­mit­ted to the PFU, and the actual payment.

This guide con­cerns an em­ploy­ee under an em­ploy­ment con­tract with an or­di­nary illness or non-work-related injury. Dif­fer­ent rules apply to care­giv­ing, preg­nan­cy and child­birth, work-related in­juries, in­di­vid­ual en­tre­pre­neurs, Diia City gig spe­cial­ists, mul­ti­ple em­ploy­ers, or limits imposed by the maximum USC base. If any of these cir­cum­stances apply, stop using the sim­pli­fied cal­cu­la­tion.

In Lviv and the sur­round­ing region, the em­ploy­er, HR staff, and ac­coun­tant may work in dif­fer­ent towns. This does not change the na­tion­al formula, but it affects com­mu­ni­ca­tion: send the request to the legal entity iden­ti­fied in the em­ploy­ment doc­u­ments, not only to an ac­coun­tant you know.

Applicable period and rules

Pro­ce­dure No. 1266 re­quires earn­ings subject to USC to be iden­ti­fied for the proper cal­cu­la­tion period and divided by the cal­en­dar days of em­ploy­ment after lawful ex­clu­sions. The stan­dard period is the 12 months before the month of the insured event, but the period changes when em­ploy­ment is shorter or special cir­cum­stances apply.

The average daily wage is mul­ti­plied by the rate based on the total in­sur­ance record: 50%, 60%, 70%, or 100%. Sep­a­rate­ly, check whether the em­ploy­ee has at least six months of in­sur­ance record during the pre­ced­ing 12 months. A special limit applies when the record is shorter; the PFU’s figure of UAH 284.07 per day for insured events in 2026 is not a uni­ver­sal amount for every date.

For an or­di­nary illness, the em­ploy­er pays the first five cal­en­dar days under Pro­ce­dure No. 440, and the PFU funds ben­e­fits from day six. The daily base should not be changed ar­bi­trar­i­ly between the two por­tions. The sick leave cal­cu­la­tor can help check this split if you have com­plete data and none of the stop con­di­tions apply.

Res­o­lu­tion No. 533, ef­fec­tive from 1 May 2026, clar­i­fied how earn­ings are con­firmed for con­cur­rent em­ploy­ment and si­mul­ta­ne­ous busi­ness ac­tiv­i­ty. In these cases, use reg­istry data, cer­tifi­cates, and a check of the maximum base rather than relying on one ap­prox­i­mate figure.

Steps to take

1. Record the elec­tron­ic sick leave details. Save its number, status, reason, and dates. Make sure they de­scribe one insured event and allow the stan­dard formula to be used.

2. Write to the em­ploy­er, not only the ac­coun­tant. Request the cal­cu­la­tion period, monthly earn­ings subject to USC, cal­en­dar and ex­clud­ed days, average earn­ings, in­sur­ance-record rate, and number of payable days. If ac­count­ing is out­sourced, the em­ploy­er must arrange the re­sponse.

3. Obtain an OK-5 or OK-7 cer­tifi­cate. Compare con­tri­bu­tions and in­sur­ance record with the in­for­ma­tion used in the cal­cu­la­tion. Sep­a­rate­ly check total record for the per­cent­age and six months of record in the 12-month period before the illness.

4. Re­cal­cu­late the gross amount. Divide con­firmed earn­ings by the cal­en­dar-day de­nom­i­na­tor, apply the correct per­cent­age, and mul­ti­ply by payable days without in­ter­me­di­ate round­ing. Compare the amount re­ceived in your bank account only after check­ing taxes and de­duc­tions.

5. Check both por­tions. Look for the first five days in the em­ploy­er’s ac­cru­als. For sub­se­quent days, request the de­ci­sion award­ing the benefit, details of the cal­cu­la­tion state­ment sub­mit­ted to the PFU, and its status. This helps dis­tin­guish an ac­count­ing error from an in­com­plete or re­turned sub­mis­sion.

6. Request a spe­cif­ic cor­rec­tion. Attach a table showing the cer­tifi­cate, base, days, in­sur­ance record, formula, two funding sources, amount accrued, and dif­fer­ence. Ask the em­ploy­er in writing to correct the spec­i­fied entries and, if needed, amend the cal­cu­la­tion state­ment.

What to check before submitting a request

Compare the em­ploy­er’s name in the em­ploy­ment con­tract, online account, payslip, and cor­re­spon­dence. If a re­gion­al branch uses shared group ac­count­ing or a con­trac­tor, the request must still reach the proper legal entity. Keep proof of sending and the full re­sponse, rather than relying on a phone summary.

Check the cal­cu­la­tor’s limits: a work-related injury, care­giv­ing, preg­nan­cy and child­birth, less than six months of recent in­sur­ance record, Diia City status, self-em­ploy­ment, con­cur­rent em­ploy­ment, or the maximum base can make the stan­dard cal­cu­la­tion in­suf­fi­cient. If sick leave has become part of a wider wage debt, use the guide to re­cov­er­ing unpaid wages and sep­a­rate­ly check the dead­line for an em­ploy­ment claim.

For the in­sur­ance-funded portion, use of­fi­cial PFU chan­nels and the current route for con­tact­ing the Main Di­rec­torate of the PFU in Lviv region. Do not copy an address or opening hours from an un­of­fi­cial di­rec­to­ry. Prepare the elec­tron­ic sick leave cer­tifi­cate, de­ci­sion, cal­cu­la­tion state­ment, OK-5/OK-7 cer­tifi­cate, and dis­crep­an­cy table before con­tact­ing the PFU.

When to consult a lawyer

Get legal help if the em­ploy­er and out­sourced ac­count­ing team blame each other, refuse to provide the un­der­ly­ing data, dispute the in­sur­ance record, or refuse payment without a clear legal basis. An in­di­vid­ual review is also needed for a work-related injury, mul­ti­ple em­ploy­ers, a dispute over em­ploy­ment status, or in­cor­rect reg­istry data.

A lawyer in Lviv or Lviv region can iden­ti­fy the proper ad­dressee, dis­tin­guish the em­ploy­er’s duties from PFU funding, and prepare a demand or pro­ce­dur­al strat­e­gy. The aim is not to promise an au­to­mat­ic top-up, but to turn scat­tered re­spons­es into a ver­i­fied formula, sup­port­ing ev­i­dence, and a spe­cif­ic request for cor­rec­tion.